Purchasing & Suppliers
Master your entire supply chain. From purchase requests to receipts, including tenders and automatic supplier invoice reconciliation.
Complete purchasing workflow
Purchase requests with configurable approval circuit, automatic conversion to supplier orders and tracking of expected deliveries. Each step is traceable.
Automatic reconciliation
Neoffice automatically reconciles your supplier invoices with orders and receipts. Quantity or price discrepancies are detected instantly.
Tenders
Launch tenders to multiple suppliers, compare quotes side by side and select the best offer. Centralised negotiation history.
Purchase contracts
Create framework agreements with your suppliers: negotiated conditions, fixed prices, planned volumes. Orders are generated automatically according to agreed terms.
Receipt control
Verify quantities and quality at each receipt. Manage discrepancies, returns and disputes directly from the delivery note linked to the order.
Purchasing reports
Analyse your spending by supplier, category or period. Identify saving opportunities and track the evolution of your procurement costs.
The purchasing cycle
in 4 steps
Request & Approval
A team member creates a purchase request. It is automatically routed to the right approver according to defined rules (amount, department).
Order & Supplier
The approved request is converted into a purchase order. Send it to the supplier by email or WhatsApp directly from Neoffice.
Receipt & Control
On delivery, verify quantities and quality. Discrepancies are flagged automatically. Stock is updated in real time.
Invoice & Payment
The supplier invoice is automatically reconciled with the order and receipt. The accounting entry is created without manual intervention.
Connected purchasing across the whole business
Every purchase automatically feeds stock, accounting and reports — zero double-entry.
Stock updated automatically at each receipt
Accounting fed in real time — automatic supplier entries
Automatic bank reconciliation via CAMT.053/054
Minimum stock alerts trigger order suggestions
Complete supplier history accessible from the CRM
One clear price, one work flow
All of Neoffice, Nora and the essential modules to move from request to action without stacking subscriptions.
Neoffice Management
Your Swiss cloud ERP, Nora AI and connected business flows
Monthly billing — no commitment
1 company · 1 user
- Sales & Swiss QR Invoicing
- CRM & Client Relations
- Purchasing & Suppliers
- Stock & inventory management
- Project management & tasks
- Multi-currency accounting & VAT
- Point of Sale (till)
- Website & online sales
- HR & Swiss payroll (SwissDec)
- Helpdesk & Client support
- Nora — Integrated AI assistant
- Document management (DMS)
- Analytics & Dashboards
- Automation & Workflows
- Online training (LMS)
- Communication & Messaging
- Mobile application
- Swiss compliance (nFADP, VAT, QR)
- Swiss cloud infrastructure
- Work sheets & Bookings
- Updates & improvements included
- Standard support included
No commitment · No credit card
Need tailored support?
Explore our complementary services →Why stack 11 tools when one flow is enough?
Neoffice replaces the scattered software you are already paying for — with one price and one shared context.
11 subscriptions · 11 invoices · 11 logins
tout compris
d'économie / mois
d'économie / an
outils remplacés par un seul
Frequently asked questions — Purchasing & Suppliers
How does the purchase approval workflow work?
Is the invoice/order reconciliation really automatic?
Can I manage recurring purchase contracts?
Do purchases automatically feed accounting?
Can I compare offers from multiple suppliers?
Complementary modules
Accounting & Finance
Swiss SME chart of accounts, automated VAT, CAMT.053/054 bank reconciliation and complete financial reports. Multi-company accounting integrated into your ERP.
Learn more
Swiss Compliance
SwissDec, SIX QR invoices, EBICS banking and standard Swiss formats. All Swiss regulatory requirements natively integrated into your ERP.
Learn more
Inventory & Stock
Multi-warehouse with transfers, traceability by serial numbers and batches, physical inventory by scan and FIFO/average valuation. Connected to your purchases and sales.
Learn moreOptimise your purchasing
Save time and reduce errors with fully integrated purchasing management in your ERP.
- A discussion about your business needs
- A scope tailored to your company
- Support with implementation
Hello! I'm Nora. You're viewing our Purchasing & Suppliers service. How can I help you?