Accounting software for associations in Switzerland

Q: Can an association that is not VAT-registered use Neoffice?

Yes. Associations not subject to VAT can use Neoffice in simple accounting mode (without VAT). The system adapts to your tax status: associations may become liable if their commercial activities exceed CHF 100,000 in taxable turnover.

Q: Can we manage multiple member categories with different subscription rates?

Yes. Neoffice allows you to define as many categories as needed (active member, honorary member, junior, benefactor, etc.), each with its own rate and optional access rights. Subscription calls automatically take these categories into account.

Q: Are donations tracked for tax receipts?

Each donation is recorded with the donor's name, amount and date. If your association is recognised as being of public benefit (tax-deductible donations in the relevant Swiss cantons), Neoffice can generate the donation certificates needed for the donor's tax return.

Q: Can volunteers without IT training use the system?

Yes. The association treasurer accesses a simplified interface for routine entries and reports. Access rights allow visible functions to be limited by role — the president sees reports, the secretary manages members, the treasurer manages finances.

A Swiss association must provide transparent accounts to its members, manage modest subscriptions and donations, and produce clear reports for the general assembly — often relying on volunteers without accounting training. Neoffice simplifies these tasks with an accessible interface and accounting that complies with Swiss standards for non-profit organisations.

Day-to-day without the right tool

What makes life complicated for associations

Sans Neoffice

Tracking annual subscriptions for dozens or hundreds of members in an unreliable spreadsheet

Producing a balance sheet and income statement understandable to the general assembly without accounting expertise

Managing donations and grants with sufficient traceability for reports to donors or authorities

Sending subscription reminders manually every year to all members who are not up to date

Modules essentiels

Ce que Neoffice fait pour vous

Communication & Messaging

Centralise all your business communications in Neoffice. Internal chat, WhatsApp Business, VoIP telephony and webmail — your teams collaborate effectively from a single platform.

Accounting & Finance

Swiss SME chart of accounts, automated VAT, CAMT.053/054 bank reconciliation and complete financial reports. Multi-company accounting integrated into your ERP.

CRM & Client Relations

Capture, qualify and convert your leads into loyal clients. Kanban pipeline, full activity tracking and email campaigns integrated into your ERP.

Invoicing & Subscriptions

SIX-compliant QR invoices, recurring invoices, subscriptions, automatic reminders and bank reconciliation. All your Swiss invoicing in a single tool.

Neoffice manages the member register as a CRM: each member has their record with contact details, membership date, subscription status and payment history. Annual subscription calls are generated in bulk and sent by email with QR-bill — payment tracking is automatic.

The accounting follows the Swiss chart of accounts adapted for non-profit organisations. The communication module allows newsletters or general assembly convocations to be sent directly from the tool, without resorting to a third-party service. At year-end, the financial report for the general assembly (balance sheet, income statement, projected budget) is generated in a few clicks.

Questions fréquentes — Accounting software for associations

Can an association that is not VAT-registered use Neoffice?

Can we manage multiple member categories with different subscription rates?

Are donations tracked for tax receipts?

Can volunteers without IT training use the system?

Transparent management for your association

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Une solution pour les Associations ?

Discutez avec Nora, notre assistante IA, pour découvrir comment Neoffice s'adapte à votre activité.

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