Management software for lawyers in Switzerland

Q: Is client data truly protected from US access rights?

Yes. Neoffice hosts all data on dedicated VPS servers physically located in Switzerland, with Swiss operators not subject to the American CLOUD Act or European GDPR. Your data does not transit through data centres belonging to American groups.

Q: Does time tracking support different hourly rates by lawyer and service type?

Yes. Each staff member can have their own hourly rate, and rates can be defined by service type (consultation, drafting, hearing, research). The fee note automatically reflects these differentials.

Q: Can we invoice on a fixed-fee basis rather than by the hour?

Yes. Neoffice supports billing on a time-and-materials basis, fixed-fee, and hybrid (fixed fee plus supplements). The fee note can detail or summarise services according to the client's preferences.

Q: How do we manage retainers paid by clients?

Retainers received are recorded in the accounting as advances on fees. At billing time, they are automatically deducted from the balance due. The retainer status by client can be viewed at any time.

Swiss law firms have specific imperatives: every hour worked must be allocated to the right mandate, documents are subject to professional secrecy, and fee invoicing must precisely reflect the time invested. Neoffice meets these requirements in a secure environment hosted in Switzerland — far from foreign clouds subject to access legislation incompatible with attorney-client privilege.

Day-to-day without the right tool

What complicates management in law firms

Sans Neoffice

Timing hours manually on each file then consolidating them at month-end for billing

Managing hundreds of documents per file (correspondence, deeds, evidence) without structured indexing

Producing detailed fee notes compliant with client expectations and the Bar Association's standards

Ensuring confidentiality of client data in cloud tools subject to foreign jurisdictions

Modules essentiels

Ce que Neoffice fait pour vous

Accounting & Finance

Swiss SME chart of accounts, automated VAT, CAMT.053/054 bank reconciliation and complete financial reports. Multi-company accounting integrated into your ERP.

Invoicing & Subscriptions

SIX-compliant QR invoices, recurring invoices, subscriptions, automatic reminders and bank reconciliation. All your Swiss invoicing in a single tool.

Document Management

Store, share and edit your documents securely from Neoffice. Real-time collaborative editing, company wiki and structured archiving — your centralised document workspace.

Project Management

Plan, track and deliver your projects with Kanban boards, Gantt charts and time tracking integrated into your ERP.

In Neoffice, each mandate is a project: you attach the client, the assigned staff, the estimated fee budget and the case documents. The integrated time tracking allows each lawyer to log hours per mandate from the web or mobile interface — duration, nature of the service, applicable hourly rate.

The fee note is generated from the project with full details of services, dates and durations. Document management organises files by case with access control: a junior associate only sees the files assigned to them. All data remains on Swiss servers — no transit through infrastructure subject to the American CLOUD Act.

Questions fréquentes — Management software for lawyers

Is client data truly protected from US access rights?

Does time tracking support different hourly rates by lawyer and service type?

Can we invoice on a fixed-fee basis rather than by the hour?

How do we manage retainers paid by clients?

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Une solution pour les Law firms ?

Discutez avec Nora, notre assistante IA, pour découvrir comment Neoffice s'adapte à votre activité.

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